708 OSHA Recordkeeping Basics

Electronic Submission of Records to OSHA

Note: This information will become effective January 1, 2024.

If your establishment had 20–249 employees at any time during the previous calendar year, and your establishment is classified in an industry listed in appendix A to 1904 subpart E, then you must electronically submit information from OSHA Form 300A Summary of Work-Related Injuries and Illnesses to OSHA or OSHA's designee. You must submit the information once a year, no later than the date listed in paragraph 1904.41(c) of the year after the calendar year covered by the form.

If your establishment had 250 or more employees at any time during the previous calendar year, and 1904.41 requires your establishment to keep records, then you must electronically submit information from OSHA Form 300A Summary of Work-Related Injuries and Illnesses to OSHA or OSHA's designee. You must submit the information once a year, no later than the date listed in paragraph 1904.41(c) of the year after the calendar year covered by the form.

Collection of these injury and illness data will improve OSHA's ability to identify establishments that experience high rates of occupational injuries and illnesses. OSHA will use the data to interact with these establishments, through both outreach and enforcement initiatives, with the goal of reducing injuries and illnesses. This regulation will improve the accuracy of this data by ensuring that workers will not fear retaliation for reporting injuries or illnesses.

In addition, establishments will be required to include their company name when making electronic submissions to OSHA. OSHA intends to post some of the data from the annual electronic submissions on a public website after identifying and removing information that could reasonably be expected to identify individuals directly, such as individuals' names and contact information.

Does every employer have to routinely make an annual electronic submission of information from part 1904 injury and illness recordkeeping forms to OSHA?

No, only the three employer categories listed above must routinely submit information from these forms.

Employers in these three categories must submit the required information by the date listed in paragraph 1904.41(c) of the year after the calendar year covered by the form (for example, 2024 for the 2023 form(s)). If your establishment is not in any of these three categories, then you must submit the information to OSHA only if OSHA notifies you to do so for an individual data collection.

OSHA has provided a secure website that offers three options for data submission.

1. Users are able to manually enter data into a webform.
2. Users are able to upload a CSV file to process single or multiple establishments at the same time.
3. Users of automated recordkeeping systems will have the ability to transmit data electronically via an API (application programming interface).

The Injury Tracking Application (ITA) is accessible from the ITA launch page , where you are able to provide the Agency your OSHA Form 300A information. The date by which covered employers are required to submit to OSHA the information from their completed Form 300A is March 2nd of the year after the calendar year covered by the form. The ITA will begin accepting 2023 injury and illness data on January 2, 2024. The submission requirement is annual, and the deadline for timely submission of the previous year’s injury and illness data will be on March 2 of each year.

For more information on electronically submitting records to OSHA be sure to 29 CFR 1904.41 (21 July 2023), Electronic submission of injury and illness records to OSHA.

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