708 OSHA Recordkeeping Basics

Electronic Submission of Records to OSHA

Employers must submit Form 300A data if they meet one of the following criteria:

1. 20-249 Employees: If your establishment had 20–249 employees at any time during the previous calendar year, and your establishment is classified in an industry listed in appendix A to 1904 subpart E, then you must electronically submit information from OSHA Form 300A Summary of Work-Related Injuries and Illnesses to OSHA or OSHA's designee. You must submit the information once a year, no later than March 2nd of the year after the calendar year covered by the form.
2. 250 Or More Employees: If your establishment had 250 or more employees at any time during the previous calendar year, and 1904.41 requires your establishment to keep records, then you must electronically submit information from OSHA Form 300A Summary of Work-Related Injuries and Illnesses to OSHA or OSHA's designee. You must submit the information once a year, no later than 2nd of the year after the calendar year covered by the form.
3. 100 Or More Employees: If your establishment had 100 or more employees at any time during the previous calendar year, and your establishment is classified in an industry listed in OSHA 1904 subpart E, appendix B then you must electronically submit information from OSHA Forms 300 and 301 to OSHA or OSHA's designee. You must submit the information once a year, no later than March 2nd of the year after the calendar year covered by the forms.

Also, establishments are required to include their company name when making electronic submissions to OSHA. OSHA intends to post some of the data from the annual electronic submissions on a public website after identifying and removing information that could reasonably be expected to identify individuals directly, such as individuals' names and contact information.

Does every employer have to routinely make an annual electronic submission of information from part 1904 injury and illness recordkeeping forms to OSHA?

No, only the three employer categories listed above must routinely submit information from these forms. The submission requirement is annual, and the deadline for timely submission of the previous year’s injury and illness data will be on March 2 of each year. For more information on the ITA submission requirements, see OSHA's ITA Coverage Application webpage.

OSHA has provided a secure login webpage that offers three options for data submission.

1. Users are able to manually enter data into a webform.
2. Users are able to upload a CSV file to process single or multiple establishments at the same time.
3. Users of automated recordkeeping systems will have the ability to transmit data electronically via an API (application programming interface).

The Injury Tracking Application (ITA) is accessible from the ITA launch page , where you are able to provide the Agency your OSHA Form 300A information. The date by which covered employers are required to submit their completed Form 300A is March 2nd of the year after the calendar year covered by the form.

For more information on ITA requirements, visit OSHA's ITA Frequently Asked Questions webpage.

Knowledge Check Choose the best answer for the question.