Communicate Policies
Education and training provide the knowledge and skills needed to keep employees safe and healthy.
Additionally, education and training provide employees with a greater understanding of your hygiene and illness prevention program, encouraging participation, and contributing to its development and implementation.
Employee Training
Schedule time to provide employees awareness-level training on your hygiene and illness prevention program. Make sure they understand why the program is important, how it will improve employee health, and what their responsibilities are. Make sure employees understand that adhering to your hygiene and illness policies is part of their job and will factor into their performance evaluations. Remember, OSHA requires training presentations to be provided in a language each employee understands. If an employee does not understand the language used, OSHA will view the employee as not having received the training.
Training Certificate or Documentation
Written documentation should be provided to each employee who satisfactorily completes a training course.
The documentation should include:
- student name
- course title
- course completion date
- a statement that the student has successfully completed the course
- name and address of the training provider
- an individual identification number for the certificate
Providing employees with a training certificate encourages participation and reinforces management's commitment.
Recordkeeping
Organizations should maintain training records which include:
- dates training was presented
- subjects covered in the training
- names of students successfully completing the training
- unique student identifiers (e.g., employee id, mailing address, or phone number)
- number of training certificates issued to each successful student
The trainer and supervising manager should sign and date the training records.
Training records should be maintained for a minimum of five years. These records should be available and provided upon the student's request or as mandated by law.
Knowledge Check Choose the best answer for the question.
5-3. Marshall is the training manager for a local electronics distributor. How many years should he maintain company training records?
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