708 OSHA Recordkeeping Basics

Employee Involvement

If an employee or representative asks for access to the OSHA 300 Log, when must I provide it?

When an employee, former employee, personal representative, or authorized employee representative asks for copies of your current or stored OSHA 300 Log(s) for an establishment the employee or former employee has worked in, you must give the requester a copy of the relevant OSHA 300 Log(s) by the end of the next business day.

May I remove the names of the employees or any other information?

• No, you must leave the names on the 300 Log. However, to protect the privacy of injured and ill employees, you may not record the employee's name on the OSHA 300 Log for certain "privacy concern cases," as specified in 1904.29(b)(6) through (9).

If an employee or representative asks for access to the OSHA 301 Incident Report, when do I have to provide it?

When an employee, former employee, or personal representative asks for a copy of the OSHA 301 Incident Report describing an injury or illness to that employee or former employee, you must give the requester a copy of the OSHA 301 Incident Report containing that information by the end of the next business day.

When an authorized employee representative that represents employees under a collective bargaining agreement, you must give copies of those the Form 301 to the authorized employee representative within 7 calendar days.

What information on the Form 301 must I provide?

You are only required to give the authorized employee representative information from the OSHA 301 section titled "Tell us about the case." You must remove all other information from the copy of the OSHA 301 or the equivalent substitute form that you give to the authorized employee representative.

May I charge for the copies?

• No, you may not charge for these copies the first time they are provided. However, if one of the designated persons asks for additional copies, you may assess a reasonable charge for retrieving and copying the records.

Knowledge Check Choose the best answer for the question.