Important Records
Below are some important records to keep on-hand:
- OSHA forms: OSHA Log of Work-Related Injury and Illness (OSHA Form 300): Employers who are required to keep this log must record any new work-related injury that results in death, days away from work, days of restriction or job transfer, medical treatment beyond first aid, loss of consciousness or a significant injury diagnosed by a licensed health care professional. Injuries caused by assaults must be entered on the log if they meet the recording criteria. Sexual assaults are considered "privacy cases" that must be handled confidentially.
- Medical records: Medical reports of work injury and supervisors' reports for each recorded assault: These records should describe the type of assault, such as an unprovoked sudden attack or patient-to-patient altercation; who was assaulted; and all other circumstances of the incident. The records should include a description of the environment or location, potential or actual cost, lost work time that resulted and the nature of injuries sustained. These medical records are confidential documents and should be kept in a locked location under the direct responsibility of a health care professional.
- Incidents: Records of incidents of abuse, verbal attacks or aggressive behavior that may be threatening, such as pushing or shouting and acts of aggression toward other clients: This may be kept as part of an assaultive incident report. Ensure that the affected department evaluates these records routinely.
- Historical documents: Information on patients with a history of past violence, drug abuse or criminal activity recorded on the patient's chart. All staff who care for a potentially aggressive, abusive or violent client should be aware of the person's background and history. Log the admission of violent patients to help determine potential risks.
- Meetings: Documentation of minutes of safety meetings, records of hazard analyses and corrective actions recommended and taken.
- Training: Records of all training programs, attendees and qualifications of trainers.
See OSHAcademy course 708, OSHA Recordkeeping Basics, for more information on general recordkeeping requirements.
Knowledge Check Choose the best answer for the question.
6-2. What violence prevention program records are considered "privacy cases" that must be handled confidentially?
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