510 EM 385-1-1 Chapters 1-8

1-4. Roles and Responsibilities.

General Employees

Must comply with SOH requirements and report unsafe conditions or activities.
Cannot be under the influence of mind-altering substances while on duty.
Should be involved in developing AHAs and adhere to them during work activities.

Collateral Duty Safety Officer (CDSO)

Ensure hazards in AHAs are addressed and employees are aware of task hazards.
Provide feedback on work activities and seek support from the local SOHO for safety concerns.
Report safety matters to supervisors and coordinate with the local SOHO.

Quality Assurance Representative (QAR)

Responsible for ensuring contract work adheres to the contract and manual.
Conduct daily SOH inspections and document findings.

Supervisors

Ensure a safe work environment and designate CDSOs in writing.
Remove employees from hazards and attend monthly SOH meetings.
Ensure SOH training is completed and report all accidents and near misses.

Competent Person (CP)

Develop AHAs for activities and oversee work activities to ensure safety.

Qualified Person (QP)

Develop AHAs and provide guidance for work activities as per the manual.

Command

Responsible for establishing and maintaining a SOH program compliant with the manual and regulations.

Project Manager (PM)/Program Manager (PgM)

Ensure SOH integration into all aspects of work planning and coordinate with the local SOHO.
Coordinate complex or high-hazard projects and collaborate on safety goals and objectives.

Contracting Officer (KO)

Review SOH documents for compliance and coordinate with local SOHO for assistance.
Report accidents to the local SOHO and stop unsafe work if necessary.

Safety and Occupational Health Office (SOHO)

Manage SOH program, provide technical input, and identify training requirements.
Investigate and report accidents, ensure competent review of SOH documents, and conduct annual inspections.

Knowledge Check Choose the best answer for the question.

1-3. Who is responsible for creating an Activity Hazard Analysis (AHA) and overseeing work activities?

Competent Person (CP)

Contracting Officer (KO)

Supervisor

Site Safety and Health Officer (SOHO)

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EM 385-1-1 Paragraph 1.4.

1-4. Roles and Responsibilities.

a.  General Employees.  All employees are responsible for SOH program implementation in the workplace.  Each employee is responsible for complying with applicable SOH requirements, wearing prescribed SOH equipment, reporting hazardous or unsafe conditions or activities, preventing avoidable accidents, and working in a safe manner and the following:

(1)  While on duty, employees must not use or be under the influence of alcohol, narcotics, intoxicants, or similar performance or mind-altering substances.

(2)  Employees must report all hazards, accidents, and near misses immediately to their supervisor.

(3)  Employees should be involved in the development of AHAs for the work activities they perform. Employees must review applicable AHAs before beginning work and adhere to the necessary requirements during the performance of such activities.

(4)  While on/visiting a USACE site that is controlled by a contractor and a contractor-managed Accident Prevention Plan (APP) (for example, QARs on construction sites), USACE employees must comply with the contractor’s APP and associated SOH programs and requirements (for example, PPE, Fall Protection, Hazardous Energy Control (HEC), Diving, Blasting).

(5)  All USACE employees, in coordination with their supervisor, must develop a PHA upon initial assignment to a position and review and revise it at least annually or when position duties or conditions change (see para 1-8.c).

b.  Collateral Duty Safety Officer (CDSO).  CDSOs are responsible for overseeing and ensuring implementation of the SOH program at their assigned work site(s) to include the following:

(1)  Ensure hazards identified in AHAs are appropriately addressed.

(2)  Ensure employees are knowledgeable of potential task hazards and required controls to be used.

(3)  Provide feedback to employees and supervisors on the work activities performed and potential ways to improve the safety of the activity.

(4)  Seek support and information from the local SOHO if there is a reported safety concern or someone becomes injured or ill.

(5)  Give assigned safety duties proper priority.

(6)  Report safety-related matters directly to assigned supervisor.

(7)  Coordinate activities with the local SOHO.

c.  Quality Assurance Representative (QAR).  QARs are responsible for ensuring contract work is performed according to the contract and this manual (for example, APP, AHA).  As part of their overall responsibility for ensuring contractor conformance and safety, the QAR must conduct daily SOH inspections and document any findings in their daily logs according to paragraph 1-5.b.

d.  Supervisors. Supervisors are ultimately responsible for SOH program implementation at their work sites and ensuring that all employees comply with the necessary requirements to include the following:

(1)  Ensure no person is required, instructed, or allowed to work in surroundings or under conditions that are unsafe or dangerous to their health.

(2)  Designate CDSOs in writing, see non-mandatory ENG Form 6283, Collateral Duty Safety Officer Designation Letter) (see para 1-10.c).

(3)  Verify site-specific SOH plans are created, signed, and implemented when required (see para 1-10.d).

(4)  Remove employees from exposure to work hazards or the work site when they are observed acting in an unsafe manner, or otherwise pose a potential SOH threat to themselves or others. Employees may return to the work environment after appropriate supervisory action has occurred (for example, re-training on proper safe procedures, threat removed).

(5)  Attend monthly meetings for all supervisors on the project work site.  Conduct frequent meetings, at a minimum monthly, for all employees to discuss SOH issues. (See para 1-8.f)

(6)  Report all accidents and near misses to the SOHO according to ER and EP 385-1-99.  No supervisor may decline to accept a report of an accident or near miss from a subordinate.

(7)  Immediately notify the local SOHO of any OSHA or other regulatory inspections.

(8)  Enforce the drug-free workplace requirements.  Immediately notify security to employees found to be under the influence of or consuming such substances from the work site.

(9)  Ensure that all employee-required SOH training is completed prior to work according to paragraph 3 of each chapter of this manual.

(10) Ensure training in handling emergency situations that may arise from project activities or equipment operations is provided.  All persons who may have an occasion to use emergency and rescue or lifesaving equipment must be familiarized with the equipment location, trained in its proper use, be instructed in its capabilities and limitations, and medically qualified for its use.

(11)  Ensure the AHA process is implemented according to paragraph 1-6.  Ensure all AHAs are developed by CPs for all activities as required by this manual.  See paragraph 6 of each chapter of this manual.

(12)  Ensure that all employees are physically and medically qualified to perform the duties they are assigned.

(13)  Ensure visitors are escorted, properly protected, are wearing or provided the appropriate PPE, and receive a safety brief on the hazards to be expected on the site and the SOH controls required (see para 1-8.a).

(14)  Ensure the PHA process is implemented according to paragraph 1-8.c, including that each employee has a PHA current with the job duties they perform and that they are reviewed and updated at least annually.

(15)  Assist with the implementation of CE-SOHMS.

e.  Competent Person (CP).

(1)  Develop AHAs for all activities as required by this manual (see para 1-6).

(2)  Oversee work activities as required by this manual.  When conditions arise that are unsanitary, hazardous, or dangerous to employees, take prompt corrective measures to eliminate them.

f.  Qualified Person (QP).

(1)  Develop AHAs for all activities as required by this manual (see para 1-6).

(2)  Provide guidance and perform work activities as required by this manual.

g.  Command. Each USACE Command is responsible for establishing and maintaining a SOH program that complies with this manual and federal, state, and local requirements.  Implement the CE-SOHMS according to ES 16009.

h.  Project Manager (PM)/Program Manager (PgM).  The PM/PgM, in coordination with the local SOHO, is responsible for ensuring SOH integration into all aspects of work planning according to the USACE Project Deliver Business Process Manual and paragraph 1-7.a to include the following:

(1)  Ensure that a site-specific SOH Plan is developed for funded projects and incorporated into each Project Management Plan (PMP) or Program Management Plan (PgMP) and ensure that all requirements are executed throughout the life cycle of the project (see para 1-7.a).

(2)  Coordinate all highly complex or high-hazard projects with the local SOHO.

(3)  Collaborate with the customer and the local SOHO on project safety goals and objectives and communicate these through the PMP or PgMP SOH Plan and PDT meetings.

(4)  Ensure that coordination between local SOHOs of the design district and the construction district, if applicable, occurs during the development of the PMP or PgMP.

(5)  Ensure that identified hazards, control mechanisms, and risk acceptance are formally communicated to all project stakeholders.

(6)  Ensure that the current UFGS 01 35 26, Governmental Safety Requirements in effect on the date of solicitation is used in all USACE contract work administered on behalf of the USACE under the provisions of FAR Clause 52.236-13 (that is, 48 CFR 52.236-13) and on other contracts as deemed appropriate based on the risk assessment.

(7)  Coordinate with the local SOHO in determining SOH requirements (for example, limited scope or maintenance and service contracts based on the scope of work and associated hazards).

(8)  Include FAR Clause 52.236-13 and the Request for Proposal in Military Construction contracts.

(9)  Do not include locally developed SOH requirements in contract without the concurrence of the contracting officer (KO) and local SOHO.

(10) Do not include new contract requirements (for example, more stringent, differing intent, etc.) without the specific approval of HQUSACE.

i.  Contracting Officer (KO).  The KO/contracting officer representative (COR) is responsible for reviewing SOH documents (for example, APPs, AHAs) for compliance with the contract, this manual, and federal, state, and local requirements, as applicable, to include the following:

(1)  Ensure that all site-specific SOH documents (for example, APP, AHAs) are reviewed and accepted according to this manual.  Coordinate with the local SOHO or their designated appointee for assistance.

(2)  Ensure that all SOH documents, including changes, revisions, and updates are reviewed and accepted prior to the initiation of work.

(3)  Immediately notify the local SOHO of any OSHA or other regulatory visits.

(4)  Report all accidents to the local SOHO.

(5)  When an employee is deemed to be in imminent danger, immediately stop the unsafe work being performed (see FAR Clause 52.236-13).

j.  Safety and Occupational Health Office (SOHO).  The SOHO is ultimately responsible for SOH program management, communication, and implementation within their area of responsibility to include the following:

(1)  Provide technical input for all SOH program requirements (for example, CE- SOHMS, SOH Plans, AHAs, PHAs) at the request of the employee or supervisor.

(2)  Identify training requirements for employees based on assigned job duties and the nature of work performed.  Work with leadership to ensure employees and supervisors are appropriately trained.

(3)  Assist the supervisor with development of SOH Plan(s) and AHA(s) to ensure an adequate risk management process is implemented and the lowest acceptable residual risk is achieved.

(4)  Assist PMs in determining safety contract requirements (for example, limited scope or maintenance and service contracts based on the scope of work and associated hazards).

(5)  Assist and provide guidance to CDSOs as appropriate.

(6)  Ensure Command investigates, reviews, analyzes, and reports accident and near miss information and any associated corrective actions needed or taken.  Ensure all accident reports are accurate and complete prior to forwarding to upper commands. (See para 1-8.d)

(7)  Ensure that the supervisor reviewing and approving SOH documents (for example, SOH plan, AHA, PHA) are competent to do so and provide assistance when necessary.

(8)  Ensure a USACE SOH Professional is onsite full time for all USACE activities with a high potential for injury or illness or a residual RAC on the AHA is coded as high or extremely high.

(9)  Ensure annual workplace inspections are performed according to paragraph 1-5.c.

(10)  OSHA inspections.

(a)  Report all OSHA inspections within two duty days for the event to Division SOHO,  Headquarters USACE Safety Office (HQUSACE-SO), and the U.S. Army Combat Readiness Center (USACRC).

(b)  Report all OSHA Notices of Violations (NOV) within two business days of the NOV issuance to Division SOHO, HQUSACE-SO, and the USACRC.

(d)  If HQUSACE-SO endorses the appeal, submit the endorsement and recommendations for appeals within five duty days of the NOV issuance date to the USACRC.

(e)  Report all abatements and abatement dates for all violations to the OSHA local office.  Submit with a courtesy copy to the USACRC and HQUSACE-SO upon completion.

(11)  Provide OSHA or other regulatory agency inspection documentation (for example, citations, reports) to division SOHO and HQUSACE-SO.

(12)  Ensure accurate reports of accident and near miss data is entered into ENGLink according to ER and EP 385-1-99.

(13)  Local USACE organizations may develop Standard Operating Procedures (SOPs) to implement the provisions contained within this manual, but may not implement new requirements (for example, more stringent, differing intent, etc.) without the specific approval of HQUSACE.

510 EM 385-1-1 Chapters 1 - 8

1-4. Roles and Responsibilities.

General Employees

Collateral Duty Safety Officer (CDSO)

Quality Assurance Representative (QAR)

Supervisors

Competent Person (CP)

Qualified Person (QP)

Command

Project Manager (PM)/Program Manager (PgM)

Contracting Officer (KO)

Safety and Occupational Health Office (SOHO)

Knowledge Check Choose the best answer for the question.

1-4. Roles and Responsibilities.