511 EM 385-1-1 Chapters 9-15

Sections

12-5. Inspection Requirements.

Preparatory Meeting and Inspection

A preparatory meeting and inspection with the KO or COR, contractor personnel, and USACE Authorized Personnel are mandatory to align HEC activities with the SSECP. This meeting must be documented in the SSECP.
Individuals must undergo training and testing to ensure familiarity with the USACE's SSECP before working on USACE facilities.
Contractors must confirm that all their employees and subcontractors are trained and knowledgeable in the SSECP and participate in the inspection to ensure the proper implementation of the SSECP and HIPs.

Periodic Inspections

Authorized Individuals knowledgeable in the SSECP and HIP must conduct periodic inspections, ensuring that the SSECP and HIP are correctly followed by all Authorized Individuals.
The periodic inspection must review the adequacy of the HIP, the responsibilities carried out by individuals, and if necessary, propose modifications. At least one HIP must be demonstrated during each inspection, and every type of HIP should be inspected annually.
Interviews with randomly selected Authorized Individuals must be conducted to assess their understanding of the policy, procedures, and their specific responsibilities. Document all inspections, note deficiencies, and include corrective actions in the SSECP.

Note: Emphasis on inspections is recommended when introducing new contractors, employees, DFOWs, significant changes in project energy systems, or any new potential energy source altering established procedures.

Knowledge Check Choose the best answer for the question.

12-4. Who must be knowledgeable in the SSECP and HIP and conduct periodic inspections of the plans?

Contracting Officer Representative (COR)

Contracting Officer (KO)

Authorized Individual

Contractor

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EM 385-1-1 Paragraph 12-5.

12-5. Inspection Requirements.

a.  A preparatory meeting and inspection with the KO or COR and contractor personnel must be conducted to coordinate HEC activities.  This meeting/inspection must be documented, and a copy maintained in the SSECP.  (12-5.a)

(1)  Individuals must be trained and tested prior to working on USACE facilities where the USACEs SSECP is in use to ensure they are knowledgeable of the procedures.

(2)  Contractors must ensure that all of their employees and subcontractors are trained and knowledgeable in the SSECP.

(3)  Where HEC procedures affect USACE and contractors, USACE and contractor Authorized Personnel must participate in the inspection to ensure that the SSECP and HIPs are in place and all individuals are properly trained.

b.  Periodic Inspections.  Authorized Individuals, other than the one(s) utilizing the energy control procedure being inspected that are knowledgeable in the SSECP and HIP, must perform periodic inspections to ensure that all Authorized Individuals are following the SSECP and HIP.  (12-5.b)

(1)  The periodic inspection must assess the following:

(a)  The steps in the HIP are being followed.

(b)  The individuals involved are carrying out their responsibilities under the HIP.

(d)  Be, or accompanied by, a Qualified Individual.

(2)  Inspections must include a demonstration of at least one HIP while the clearance or lockout is in progress to ensure the HIP is being properly followed.  Each type of HIP must be inspected annually.

(3)  Conduct an interview of randomly selected Authorized Individuals performing the HIP to assess their knowledge of the policy, procedures, and their individual responsibilities.

(4)  Document all periodic inspections.  Identify any deficiencies identified and/or corrected. Include a copy in the SSECP.

(5)  Corrective actions related to the individual HIPs will be communicated to all Affected and Authorized Individuals.  Corrective actions related to the SSECP will require re-training of all individuals. (See para 12-3)

Note. It is recommended that emphasis be placed on conducting inspections when new contractors and/or employees start on a project, a new DFOW is entered, significant changes in the project energy systems (for example, pressurization of hydraulic or
steam systems, change in electrical power systems), or any change that introduces a new potential energy source that results in changes to established procedures.