Preparing for the Meeting
The preparation for the safety committee meeting begins as soon as it's over. What? That's right.
Preparation can mean the difference between an uninteresting meeting and a great meeting!
After the meeting is over, the chairperson should prepare for the next meeting while everything is fresh in his or her mind. And, as with every process, the more you do it, the easier it gets. Below are some important actions a chairperson can take to prepare for the meeting.
- Determine and define the purpose of the meeting. What is the meeting supposed to accomplish? Not all meetings have the same purpose, so don't downplay this task.
- Set the meeting date, time, and place. Regular dates, times, and locations help everyone set their calendars.
- Build the agenda. Be sure to solicit input from all members and other interested persons.
- Transfer old business.
- Request input from members.
- Incorporate new business topics.
- State objectives.
- Develop training minutes.
- Gather supportive materials.
- Distribute the agenda to the CEO, plant manager, supervisors, etc.
- Post copy so all employees can see it.
- Place a copy of the agenda in the Safety Committee file.
Knowledge Check Choose the best answer for the question.
8-4. When should preparation for the next safety committee meeting begin?
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