Preparing the Agenda
Knowing the purpose of the meeting is a first step in preparing the agenda. Having a good idea where you want to be at the meeting determines what must be covered during the meeting.
Prepare and follow the agenda.
An agenda is a step-by-step outline of the points to be covered at a meeting. The chair should always ask for input to the agenda a week or so prior to the meeting. Everybody attending a meeting should receive a tentative agenda a few days in advance for the following reasons:
- to make sure important business is not over-looked
- to remind people of the meeting
- to help members identify important items and prepare to discuss them
- to help members focus on issues
- to encourage their contributions
- to discourage the thought that the committee chair wants to control everything
- to promote a sense of progress among members and others
Knowledge Check Choose the best answer for the question.
3-4. What is the first step in preparing a meeting agenda?
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