Plan the Work: Work the Plan
- Review meeting minutes. Typically, the first activity is to review the minutes of the previous-meeting. Any corrections should be identified and corrections made. This item can sometimes be waived.
- Review the agenda topics. Give representatives and guests the opportunity to suggest changes or to add discussion topics to the agenda. Unless the representatives agree to continue the meeting, end it at the scheduled time. You can discuss unfinished items during the next meeting or later with concerned representatives.
- Discuss unfinished business. Review actions and recommendations that have not yet been completed. Those responsible should report the status of the item. Items on which definite decisions have not been made should be brought up for reconsideration.
- Review observations of conditions and behaviors. Discuss observations safety committee members have made during the previous month. The information represents important data that can be used by the safety committee to uncover trends and improvements that may be needed in the safety management system. Remember, names are not important here.
- Evaluate incident and accident reports. The safety committee should pay special attention to the:
- quality of the description of the events
- accuracy of the surface and root causes
- corrective actions to fix surface causes
- system improvements to fix root causes
The information gathered from the reports is an excellent source of information to help improve the safety management system. Discussion of "who" had the accident, or who was to "blame," is inappropriate.
Knowledge Check Choose the best answer for the question.
4-4. What should the safety committee do with incident and accident reports?
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