Spread the Word!
Once you are happy with the quality of the minutes, distribute them to all members of the safety committee, supervisors, and managers.
How to Run an Effective Meeting
It's important that they know what the safety committee is doing. Sharing information helps increase understanding and that's good for everyone. Here are some other ideas to help spread the word effectively:
- Post the minutes on a bulletin board in the lunch room or other busy area in the facility. Don't be afraid to "brag" about the safety committee's accomplishments. Let people know how the safety committee has improved the bottom line through effective safety and health. The safety committee can save lives as well as thousands of dollars.
- To increase readership and interest, you can reformat the minutes to look like a newsletter or poster.
- Another great idea is to develop a program that rewards employees who read the minutes and can answer questions.
- Brief the meeting topics and decisions to members who were absent.
- Send a copy of the minutes to employees at mobile worksites or field offices.
- Keep the minutes for at least three years. You can file them in a notebook or a computer.
- Make sure management responds to recommendations within a reasonable period of time.
Knowledge Check Choose the best answer for the question.
7-3. What can you do to increase readership and interest in the safety committee minutes?
You forgot to answer the question!