510 EM 385-1-1 Chapters 1-8

Sections

2-4. Roles and Responsibilities.

General Employees

Must not use or be under the influence of substances like alcohol or narcotics while on duty.
Are required to report hazards, accidents, and near misses immediately.
Must comply with contractor-managed safety programs when on USACE sites.

Site Safety and Health Officer (SSHO)

Must oversee the implementation of the prime contractor’s SOH program.
Is responsible for maintaining safety materials and conducting daily SOH inspections.
Must ensure all project personnel comply with SOH requirements.

Competent Person (CP)

Responsible for developing Activity Hazard Analyses (AHAs) for all activities.
Must oversee work activities and address unsanitary or hazardous conditions.
Is tasked with developing and signing the site-specific APP.

Qualified Person (QP)

Provides guidance and performs work activities as required by the manual.

Supervisors

Ensure a safe work environment and remove employees from hazards or unsafe conditions.
Must report all accidents and near misses and enforce drug-free workplace policies.
Are responsible for ensuring all employee-required SOH training is completed.

Corporate Safety Official

Designates SSHOs and ensures they meet training and experience requirements.
Reviews and approves the site-specific APP.

Prime Contractor

Responsible for SOH program management, communication, and implementation.
Ensures that all materials, documentation, and drawings comply with SOH requirements.
Must maintain and update the APP and AHAs as required.

Contractor Quality Control (QC)

Conducts daily SOH inspections and documents findings.

Knowledge Check Choose the best answer for the question.

2-3. What is a key responsibility of the Competent Person (CP)?

Developing AHAs for all activities

Conducting safety inspections on a weekly basis

Providing first aid training to employees

Managing payroll and employee benefits

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EM 385-1-1 Paragraph 2-4.

2-4. Roles and Responsibilities.

a.  General Employees.  All employees are responsible for SOH program implementation in the workplace.  Each employee is responsible for complying with applicable SOH requirements, wearing prescribed SOH equipment, reporting hazardous or unsafe conditions or activities, preventing avoidable accidents, and working in a safe manner and will. (2-4.a)

(1)  While on duty, employees must not use or be under the influence of alcohol, narcotics, intoxicants, or similar performance or mind-altering substances.

(2)  All employees must report all hazards, accidents, and near misses immediately to their employer or supervisor.

(3)  All employees should be involved in the development of AHAs for the work activities they perform. Employees must review applicable AHAs before beginning work and adhere to the necessary requirements during the performance of such activities.

(4)  While on or visiting a USACE site that is controlled by a contractor and a contractor-managed APP (for example, QARs on construction sites), USACE employees must comply with the contractor’s APP and associated SOH programs and requirements (for example, PPE, Fall Protection, HEC, Diving, Blasting).

b.  Site Safety and Health Officer (SSHO).  SSHOs must be present at the site of work and located so they have full mobility and reasonable access to all major work operations occurring during the shift.  SSHOs are responsible for overseeing and ensuring implementation of the prime contractor’s SOH program according to the contract, this manual, applicable federal, state, and local requirements to include the following: (2-4.b)

(1)  Report to the corporate safety official, senior PM, or corporate official.

(2)  Maintain applicable safety reference material at the site of work including this manual, Safety Data Sheets (SDSs), APP, manufacturer instructions, etc.

(3)  Conduct daily SOH inspections according to paragraph 2-5.b and maintain a
    SOH deficiency tracking system according to paragraph 2-8.f(3).

(4)  Report and investigate all accidents and near misses and complete required accident report ENG Form 3394.

(5)  Attend all pre-construction conferences, tail-gate meetings, and pre-work meetings, to include preparatory meetings and periodic in-progress meetings.

(6)  Conduct on-going evaluations of the APP throughout the life of the project to ensure it is current and site-specific.  Submit changes, revisions, and updates to the APP for review and approval by the prime contractor.

(7)  Ensure all project personnel comply with SOH requirements (including subcontractors and visitors).

(8)  Provide and keep a record of site safety orientation and indoctrination training for all project personnel, including subcontractors (see para 2-3).

(9)  Review and sign mandatory ENG Form 6282 (Site Safety and Health Officer
    Designation Letter) acknowledging roles and responsibilities (see para 2-10.c).

Note. If additional or alternate SSHO(s) are used on a project site or required due to contract requirements, multiple shifts, etc. the alternate SSHO(s) must abide by the same roles and responsibilities and assist the primary SSHO in the performance of the duties outlined above.

(10)  Ensure visitors are escorted, properly protected, are wearing or provided the appropriate PPE, and receive a safety brief on the hazards to be expected onsite and the SOH controls required (see para 2-8.a).

c.  Competent Person (CP).  (2-4.c)

(1)  Develop AHAs for all activities as required by this manual.  Coordinate review and understanding with all project-affected employees (prime and subcontractors) and applicable host agencies/offices (see para 2-6).

(2)  Oversee work activities as required by this manual.  When conditions arise that are unsanitary, hazardous, or dangerous to employees, take prompt corrective measures to eliminate them.

(3)  Develop and sign the site-specific APP.  Coordinate review and understanding with all project-affected employees (prime and subcontractors) and applicable host agencies/offices.  (See para 2-7)

d.  Qualified Person (QP).  Provide guidance and perform work activities as required by this manual.  (2-4.d)

e.  Supervisors. Supervisors are ultimately responsible for SOH program implementation at their site of work and ensuring that all employees comply with the necessary requirements to include the following: (2-4.e)

(1)  Ensure no person is required, instructed, or allowed to work in surroundings or under conditions that are unsafe or dangerous to their health.

(2)  Remove employees from exposure to work hazards or the site of work when they are observed acting in an unsafe manner, or otherwise pose a potential SOH threat to themselves or others.  Employees may return to the work environment after appropriate supervisory action has occurred (for example, re-training on proper safe procedures, hazard removed).

(3)  Attend monthly meetings for all supervisors on the site of work.  Conduct weekly meetings for all employees to discuss SOH issues.  (See para 2-8.g)

(4)  Report all accidents and near misses according to table 2-1.  No supervisor may decline to accept a report of an accident or near miss from a subordinate.

(5)  Immediately notify the KO or COR and local SOHO of any OSHA or other regulatory inspections.

(6)  Enforce the drug-free workplace requirements.  Immediately remove employees found to be under the influence of or consuming such substances from the site of work.

(7)  Ensure that all employee-required SOH training is completed prior to work according to paragraph 3 of each chapter of this manual.

(8)  Ensure training in handling emergency situations that may arise from project activities or equipment operations is provided.  All persons who may have an occasion to use emergency and rescue or lifesaving equipment must be familiarized with the equipment location, trained in its proper use, be instructed in its capabilities and limitations, and medically qualified for its use.

(9)  Ensure the AHA process is implemented according to paragraph 2-6.  Ensure all AHAs are developed by CPs for all activities as required by this manual.  See paragraph 6 of each chapter of this manual.

(10)  Ensure that all employees are physically and medically qualified to perform the duties they are assigned.

f.  Corporate Safety Official.  The contractor Corporate Safety Official is the prime contactor’s corporate official that is responsible for the contractor’s overall SOH program to include the following:  (2-4.f)

(1)  Designate all contractor SSHOs on a mandatory ENG Form 6282 (Site Safety and Health Officer Designation Letter) (see para 2-10.c) and ensure they meet minimum training and experience requirements according to paragraph 2-3.

(2)  Review and approve the site-specific APP acknowledging approval with signature and date.

g.  Prime Contractor.  The prime contractor, in coordination with the SSHO, is ultimately responsible for SOH program management, communication, and implementation at their site of work to include the following:  (2-4.g)

(1)  Be responsible for the processes, conduct, and safe completion of their work.

(2)  Ensure that all materials, documentation, and drawings intended for submission comply with the applicable contract SOH requirements. Submittals must be prepared in time to allow the contractor's QC organization to review and certify or, as required, order corrections of submittal materials prior to providing the submittal to the government.

(3)  Ensure that the APP is developed by a CP according to this manual and reviewed for compliance prior to submission to the government.  Document and maintain the CP’s credentials onsite and make them available for review at the request of the KO or COR.

(4)  Maintain and update the APP and AHAs as needed to ensure they reflect site- specific tasks during the contract duration.  Review and approve changes, revisions,
    and updates and submit to the KO or COR for acceptance.

(5)  Make certain that work is not permitted to begin prior to government review and acceptance of required safety submittals.

(6)  Maintain a stock of common PPE, such as hard hats, eye protection, ear plugs, and reflective vests, for use by visitors.

(7)  Maintain an onsite visitor sign-in/out log and accurately account for all authorized visitors that enter the site.

(8)  Obtain appropriate medical and emergency assistance and identify methods for notifying fire department, law enforcement, and regulatory agencies.

(9)  Erect and maintain a SOH bulletin board in a commonly accessed area in clear view of the onsite employees (see para 2-8.f(2)).

(10)  Immediately notify the KO or COR of any OSHA or other regulatory agency inspection (see para 2-5.a).

(11)  Report all recordable accidents to the KO or COR according to table 2-1. Assist and cooperate fully with the KO or COR when accident investigation(s) are conducted.  (See para 2-8.d)

(12)  Conduct and document safety meetings as according to paragraph 2-8.f(4).

(13)  Ensure all employees receive SOH training as required by this manual, applicable federal, state, and local requirements prior to the start of work.  See paragraphs 2-3 and 3 of all other chapters of this manual.

(14)  Ensure all contractor employees (that is, prime and subcontractors) comply with the contract, this manual, applicable federal, state, and local requirements.

(15) Ensure no person is required, instructed, or allowed to work in surroundings or under conditions that are unsafe or dangerous to their health.

h.  Contractor Quality Control (QC).  Conduct daily SOH inspections and document the findings in daily logs (see para 2-5.b).  (2-4.h)

510 EM 385-1-1 Chapters 1 - 8

2-4. Roles and Responsibilities.

General Employees

Site Safety and Health Officer (SSHO)

Competent Person (CP)

Qualified Person (QP)

Supervisors

Corporate Safety Official

Prime Contractor

Contractor Quality Control (QC)

Knowledge Check Choose the best answer for the question.

2-4. Roles and Responsibilities.