510 EM 385-1-1 Chapters 1-8

Sections

2-8. General Requirements

Accident Investigation and Reporting

Contractors must report and investigate all accidents and near misses using ENG Form 3394.
Notify OSHA and the USCG for specific work-related injuries or marine casualties.
Keep records of first aid treatments and provide them upon request.

Physical Qualifications of Employees

Employees must be physically and medically qualified to perform their specific duties.
Medical documentation must be recorded and maintained as per regulations.
While on duty, employees must not use or be under the influence of alcohol, narcotics, intoxicants, or similar performance or mind-altering substances.

SOH Communications

Communicate SOH information in languages the employees understand.
Within seven calendar days after commencement of contract work, set up a SOH Bulletin Board or an alternative method with essential information and documents.
Establish a SOH deficiency tracking system and conduct regular safety meetings.

Knowledge Check Choose the best answer for the question.

2-8. Who should be notified of specific work-related injuries or marine casualties on project sites?

USACE representatives

OSHA and the USCG

Each contractor

Site Safety and Health Officers

You forgot to answer the question!

EM 385-1-1 Paragraph 2-8 (d.–f.).

2-8. General Requirements. (d.–f.).

d.  Accident Investigation and Reporting.  The reporting and associated investigation of accidents and near misses is considered a leading indicator.  Utilize the ENG Form 3394 (add form title in parentheses) to report accidents and near misses.
(2-8.d)

(1)  Contractors must investigate, analyze, and report all accidents and near misses occurring incidentally to an operation, project, or facility for which this manual is applicable according to table 2-1.

Note. Except for rescue and emergency measures, do not disturb the accident scene until it has been released by the investigating official.

(2)  Notify OSHA, as applicable, according to 29 CFR 1904.39.

(3)  Notify the USCG if the work-related injury is considered a marine casualty or a vessel is involved in a marine casualty according to 46 CFR 4.05-5 and 4.05-10, a commercial diving casualty under 46 CFR 197.484.

(4)  First aid treatments do not require an ENG Form 3394 unless requested by the KO or COR. Maintain records of all first aid treatments and provide them to the KO or COR upon request.

(5)  Records must include, at a minimum, employee’s name, job title, date, and type of accident, causes and corrective actions taken (for example, AHA review, process changes, establishment of controls, personnel qualifications, and training).

(6)  The SSHO and/or SOHO will review and analyze this data for corrective actions, as appropriate.

e.  Physical Qualifications of Employees.  (2-8.e)

(1)  All persons must be physically and medically qualified for performing the duties they are assigned.  Some factors to be considered in making work assignments are strength, endurance, agility, coordination, and visual and hearing acuity.

(2)  At a minimum, employees must meet the physical requirements for specific job tasks and hazards as required by this manual, the position, the job description, OSHA guidelines, applicable DOT regulations or applicable USCG requirements.

(3)  Record medical documentation using applicable medical screening and medical history and examination forms and maintain them according to 5 CFR 293.

(4)  While on duty, employees must not use or be under the influence of alcohol, narcotics, intoxicants, or similar performance or mind-altering substances.  Employers must enforce the drug-free workplace requirements.  Employees found to be under the influence of or consuming such substances will be immediately removed from the site of work.

(5)  Any employee under a physician’s treatment and taking prescribed narcotics or any medication that may prevent them being ready, willing, and able to safely
    perform position duties, must provide a medical clearance statement to their supervisor.

f.  SOH Communications.  (2-8.f)

(1)  Communicate all SOH program information, documents, signs, and tags to employees in a language that they understand.  Work sites with non-English speaking employees must have onsite interpreters and translators that are fluent in all the spoken language(s).

(2)  SOH Bulletin Board.  Within seven calendar days after commencement of contract work, the contractor must erect a safety bulletin board at the site of work. Where site, duration, or logistics of a project do not facilitate a bulletin board, an alternative KO or COR accepted method (for example, binder, digital) may be deemed as meeting the requirement for a bulletin board.  The alternative method must include all mandatory information for employee and visitor review, as follows):

(a)  A map denoting the route to the nearest emergency care facility.

(b)  Emergency phone numbers.

(c)  A copy of the most current APP on or adjacent to the bulletin board or post a notice on the bulletin board stating the location of the plan.  Locate the plan at the site of work and make it accessible to all employees.

(d)  Post OSHA Form 300A from February 1 to April 30 of the year following the issuance of this form (see  https://www.osha.gov/recordkeeping/forms).  Mount it on or adjacent to the bulletin board and make it accessible to all employees.  See 29 CFR
        1904, in OSHA’s recordkeeping rule, for further details on the access provisions for these forms.

(e)  Mount a copy of the SOH deficiency tracking log on or adjacent to the bulletin board or post a notice on the bulletin board stating the location where it may be accessed by all employees upon request.

(f)  SOH promotional posters.

(g)  OSHA Safety and Health Poster.

(h)  A copy of the hazardous material inventory, identification of use, approximate quantities, and a site map detailing location as required by this manual.

(3)  Deficiency Log and Hazard Tracking System.  The contractor must establish a SOH deficiency tracking system that lists and monitors the status of SOH deficiencies in chronological order.  The tracking system provides useful information that must be used to evaluate the effectiveness of the APP.  A monthly evaluation of the data should be discussed in the QC or SOH meeting with everyone on the project. The deficiency log must be posted on the SOH bulletin board or post a notice on the bulletin board stating its location.  The log must contain the following:

(a)  Date deficiency identified.

(b)  Description of deficiency.

(d)  Projected resolution date.

(e)  Date resolved.

(4)  Safety Meetings. Safety meetings must be conducted on project sites to review past activities, plan for new or changed operations, review pertinent aspects of appropriate AHAs, establish safe working procedures for anticipated hazards, and provide pertinent SOH training and motivation)

(a)  Meetings must be conducted at least once a month for all supervisors on the project location and at least once a week for all workers.

(b)  Document the meetings.  Include the date, persons in attendance, subjects discussed, and names of individual(s) who conducted the meeting.  Maintain the documentation and furnish copies to the KO or COR on request.

(5)  Signage. Post signs at all site entrances requiring anyone entering the site to report to the project office for a safety briefing.

510 EM 385-1-1 Chapters 1 - 8